Do you find that you always end up having to work extra hours to hit your deadlines? Do you have to cancel meetings with clients because it’s always down to the wire for one project or another? If you answered yes to either of those, you may need to rethink the way you work. Otherwise, you’re on the right track for burning out pretty quickly. If you get there, it can be hard to lift yourself back up.
Just because your schedule is jam-packed doesn’t mean that you have good time management skills. It just means that you’re extremely busy. Doing your work effectively doesn’t necessarily mean that you will be efficient. The two are quite different concepts, although many people confuse the two.
What Are the Results of Poor Time Management?
When you’re at work struggling to meet those deadlines and get everything done, do you ever wonder what the effects of poor time management are? There are personal costs to you but also larger overall costs to your entire organization.
When staff miss deadlines or are not very productive, this costs the organization money. It can also lead to losing clients and entire departments becoming less productive.
Keep reading this article created by our team at Timezy and find out some more of the costs of poor time management.
Lack of Priorities and Focus
The biggest single time-management problem for most people is their lack of priorities and focus. If an employee allows themselves to be distracted by numerous unimportant tasks, they can end up wasting a lot of time. For example, getting distracted by every new email or starting one task after another without finishing anything.
Most workers have more work to do than could be completed in one day or even one week. If you don’t know how to effectively manage your time, you can rapidly start to feel overwhelmed. If that’s happening to you, the best thing you can do is focus on the one most important task you have.
Then, you can feel like you have achieved something and met a deadline. However, you’ll most likely need to leap straight into the next crisis to meet another deadline, never having enough time to get ahead of the curve. Getting proactive about your work can greatly help you meet all your deadlines early.
Sometimes the issue is that an employee won’t delegate other tasks that they really should. Managers, in particular, can be guilty of this. You must delegate when appropriate. Then you can focus on the tasks where you can add the most value. This results in higher quality work from everyone involved.
Lack of Morale and Motivation
When you can’t quite manage your time properly, this can be extremely frustrating. People tend to be aware that they are not completing work as they would like to, however, they are still unmotivated to do it.
This can have a huge effect on your emotional and mental state. Low motivation and morale can become a negative cycle at work. They often result in bad performance, and therefore low motivation and so on. One way of altering this cycle is through the use of time management resources or training.
Impact on Personal life
Those with poor time management are often working overtime to get work finished. This means that they have less personal and family time, causing more stress. It can also make them more tired, lead to burnout, and even affect their health.
If you are currently exhibiting poor time management skills, you will likely miss deadlines. This can have drastic effects on your work performance. It will also affect many of your colleagues who may suffer from the fallout.
Perhaps you are late for meetings, miss calls, or anything else that delays work getting done. This affects much more than just you and your role. Anyone who is always unprepared can cause issues for everyone else. It wastes the time of people who have prepared their own work.
Another outcome of poor time management is procrastination. This is pretty much inevitable if you are not using your time wisely. Procrastination is when you choose to do vital work at the last minute. This generally results in low-quality, rushed work. This reduces your productivity and you won’t complete your tasks as well as you otherwise would have.
Teams and Poor Time Management
When team members are having problems at work caused by their poor time management skills, the team as a whole is affected. It can impact their relationships and affect how the team runs. This is never truer than in the case of the manager or team leader. Some of the negative effects can be:
Missed deadlines show that there is a serious lack of respect and professionalism. This will surely impact the career of the person in question. It can also act as a demotivator for the team because no one wants to put the work in only to fail because of someone else. This effect is worsened if the person with poor time management is their manager.
More widely, unprofessionalism can lower the good reputation of the organization. Any client would be upset if you missed a deadline related to their project.
Lowered Motivation and Energy
When others feel like they can’t achieve anything because of one team member, motivation is lowered. So are satisfaction and completion rates. This all contributes towards lower energy levels.
When people have little energy, they often start performing worse. The risk of this is that a manager responds by piling on the pressure to perform. However, instead of rectifying the problem, this can make it worse.
Deadlines being missed can come at a huge cost for the company. Without proper time management training, deadlines may be missed time and time again. As an example, if you create products for a shipment leaving the next day, the shipment goes whether or not you’ve filled it up. The cost of this can be massive. These conflicts can make your client relationships suffer as well as you having to lose out on profit.
Stressed Workplace Relationships
Even just one employee with bad time management can cause client relationships to break down. When you don’t have good time management, there is a chance that someone in another department is encountering a huge backlog due to your actions (or inaction). For example, one manager giving a payroll administrator the payment information at the last minute can cause the administrator a ton of stress. All because one manager failed to manage their time well.
Over time, this sort of behavior is sure to cause resentment. This can result in repeated conflicts between employees. Time management and stress are strongly linked. That’s why time management challenges can affect the health and emotions of employees. This could lead to further conflicts as well as low mood and lack of motivation.
Damaged Customer Relationships
One of the biggest time management problems is that when we produce low quality work at the last minute, our clients are sure to notice. They will no longer be happy with the service and may choose to go with another provider.
This loses the company money but also tarnishes its reputation. It’s even worse when you have contracts with the client, but it includes a service level agreement. If you don’t meet this, you may have to pay.
Ending thoughts on Poor Time Management
We spend countless hours over our lives doing things that are of little benefit to us. If you could add this time up and see how many hours of this you waste each month, you would be shocked. Perhaps it would provoke you into getting some time management help.
Time management issues from just one employee can create countless other conflicts in business. Lost finances, negative relationships, and missed deadlines are a serious matter. An employee with poor time management may end up losing their job. Career coaches can help with time management stress and could pull the employee out of a negative cycle.
It’s not all bad news, however!
Whether we’re talking about individuals or teams, time management can be helped by some fantastic software.
An app that works well for helping you manage the time you spend with your business is Timezy. It’s an app that helps you with arranging appointments to better manage your time.
Timezy can assist with event, meeting, and appointment scheduling. It can even help you manage time for your staff. It can greatly speed up the booking process too, cutting out all those back and forth emails. This can save you up to 75% of the time you spend on a single booking.
Those who have WordPress websites also love another booking tool: Amelia. It is a booking plugin which provides a fantastic customer experience. Let clients and customers book with you online anytime from anywhere. If you want to develop a WordPress booking website, you need this plugin to help with your time management.
If you enjoyed reading this article about poor time management, you should read these as well:
- The Best Salon Appointment Booking App On the Market
- Why Is Time Management Important for Your Business?
- The Best Free Meeting Scheduler Tools You Can Use